Securing your personal information is a priority. Forth Recruiting, Inc. (Forth) engages in appropriate, reasonable, and industry-standard security practices to help ensure that personal information is not subject to loss or unauthorized access, alteration, acquisition, use, modification, destruction, or disclosure.

Policy Summary
This policy applies to personal information collected by Forth during the recruitment and hiring process. Personal information identifies you or reasonably can be linked to information that identifies you. The policy applies on the websites where it is posted. If you are offered and accept a position, this information will become part of your personnel file at your employer, and their internal policies and procedures will govern its use. The terms of this policy will no longer apply.

Our policy outlines:

• A description of the information that we may collect.

• How we collect your personal information.

• How your personal information is used.

• When and with whom we share your personal information.

• What we collect and how we collect it.

Information Collected

• Personal identifiers:

  • Name and address.

• Device and online identifiers and related information:

  • Telephone number and email address.

• Internet, application, and network activity:

  • Cookie IDs and browser visits.

• Government identifiers:

  • National identification numbers and driver’s license numbers.

• Demographic Information:

  • Age and date of birth.

• Characteristics of protected classifications under state or federal law:

  • Gender and nationality.

• Location information:

  • Geo-location information.

• Audio, visual, and other sensory information:

  • Audio and video recordings.

• Employment information:

  • Occupation, title, licenses, and professional memberships.

• Background and criminal information:

  • Background checks and criminal convictions, drug screening results.

• Education information:

  • Degree and schooling information.

• Individual preferences and characteristics:

  • Inferences and preferences you have expressed related to your choice of working locations or cover letter objectives.

How We Collect Information
We collect information from you in a variety of ways. It may be:

• Provided directly by you or a member of your household.

• Collected from an external third-party source.

• We collect information directly from you during the recruitment and hiring process. This includes information you provide when you create a profile in our application system and information you provide when you apply or interview for a position.

Information Collected from External Third-Party Sources
We receive information about you from third-party sources to assist us with specific employment-related activities. For example, background reporting agencies may conduct background checks on our behalf and provide their results to us. Examples of the information in a background check may include your criminal, employment, and educational history, as well as your character, general reputation, personal characteristics, credit standing, and more. We will obtain an authorized disclosure before conducting a criminal background check on you. We may also collect information from references you provide to us. We may also receive information from publicly available social media or career site profiles.

Information Use
We may use your personal information for various purposes, including:

• Recruiting and employment purposes

• To create and maintain your account.

• To conduct business analysis, such as analytics, projections, and identifying areas for operational improvement.

• To conduct auditing and monitoring of engagement.

• Legal or compliance functions.

• Updating operational and technical functionality.

• To protect the security and integrity of our systems, processes, and our business, and help prevent fraud

Some examples of the recruiting and employment purposes described above are to:

• Process your application.

• Evaluate yourself for current and future employment opportunities based on your skills, qualifications, and interests.

• Communicate with you and inform you of employment opportunities.

• Fulfill our legal obligations.

• Conduct continued evaluation of background checks.

• Improve our recruitment and hiring process, including performing analysis of our applicant pool.

• Carry out internal record-keeping.

• Carry out equal opportunities monitoring; and

• To conduct investigations related to company policies

Information Sharing
For business purposes, all the categories of personal information we collect may be shared with other companies, including those within our corporate family. We will only share your personal information within our corporate family of companies as permitted by law, except in the following circumstances:

• Service Providers

  • From time to time, we may utilize service providers to administer specific programs, benefits, or administrative functions related to our recruitment and hiring processes on behalf of Forth. We require our service providers to keep the information we obtain from you as an applicant confidential. We do not allow our service providers to use or share your information for any purpose other than providing services on our behalf without your consent.

• Sharing for Legal Requirements and Protection of Our Companies and Others.

  • We may share your information in certain other circumstances, including situations when sharing is required by law or when we believe sharing will help protect the safety, property, or our rights or the rights of our customers, applicants, associates, or other persons. Examples include:

    • Protecting the health or safety of applicants, associates, or customers.

    • Identifying and addressing fraud or financial risk.

    • Providing information to law enforcement at their written request.

    • Responding to a search warrant, subpoena, or other valid legal inquiry.

Categories of Personal Information Collected
Information that we and Service Providers use to provide services to us (e.g., technology providers, cloud storage providers, etc.). Not all data may be collected for each applicant.

• Internet, application, and network activity.

• Government identifiers.

• Demographic information.

• Financial information.

• Health and health insurance information.

• Characteristics of protected classifications under state or federal law.

• Biometric information.

• Location information.

• Audio, visual, and other sensory information.

• Employment information.

• Background and criminal information.

• Education information.

• Individual preferences and characteristics.

Your Access
When you submit a resume or other personal information through our hiring website, direct email, or service, you can update the profile information you have given us at any time by uploading revised data.

Please note that once you have applied for a specific job opening, that application cannot be edited without the assistance of a recruiter.

Information Protection
We recognize the importance of maintaining the security of our applicants’ personal information. To protect your personal information, we use reasonable security measures, including physical, administrative, and technical safeguards.

Questions
If you have questions about this policy, you can contact the Forth Privacy Office by postal mail at the address below or email at rob@forthrecruiting.com.

Forth Recruiting, Inc.
Privacy Office
4441 Park Alisal
Calabasas, CA. 91302

Updates
We will communicate any significant updates to this policy. We will post the date this policy was last updated at the top of the policy. Please check periodically for changes.